Courses and Sections need to be approved (in a status of OK) in order for students to enroll/waitlist, drop or withdrawal, be available in Blackboard, Canvas, WebSTAC, WebFAC, EGrades, online Course Listings, and UCOnline
There are three ways to approve courses or sections:
- Individual Course/Section Approval – You can approve an individual course (Curriculum or Semester) or an individual section (Section) by clicking the red approval check mark on the Curriculum, Semester or Section window.
- Blanket Approval Department – This semester based window allows a dean’s office user the ability to approve Semester and Curriculum courses all at once for a single department. This feature is often used after a school as reviewed course offerings for a semester. See Blanket Approval Department
- Blanket Approval School – This semester based window allows a dean’s office user the ability to approve Semester and Curriculum courses all at once for an entire school. This feature is often used after a school as reviewed course offerings for a semester. See Blanket Approval School
When do courses need to be approved?
Courses and Sections need to be approved when they are in a status of new, chg, del or rnw. Bulk approvals are typically made by dean’s offices prior to courses for a semester being displayed on the web and then periodically throughout a semester when changes are made requiring re-approvals.
NEW – Indicates a brand new entry to Curriculum, Semester or Section. New courses/sections require Dean’s office review and approval (once the Dean reviews the courses and clicks on the “approve” option). Once approved, the status changes from ‘new’ to ‘ok’.
CHG – There are two reasons why a course might have a status of “CHG.”
- Indicates that a change was made to a previously approved course (a course that had a status of OK). Only changes to fields labeled with red text will switch a status from “OK” to “CHG.”
- Indicates that a previously existing course/section rolled forward from one semester to the next. For example, when Fall 2017 Curriculum courses rolled forward to Spring 2018, all of those Fall 2017 courses that had a status of “OK” rolled forward into Spring 2018 with a status of “CHG.” This allows the dean’s offices to review all courses and make final approvals.
DEL – Indicates that a course has been deleted by a department/school because it is no longer going to be part of a department’s regular course offerings. A course maintains is ‘del’ status until that deletion is approved by the Dean’s office. Once approved, the status changes from ‘del’ to ‘ddd’.
RNW – Indicates that a course has been renewed (reinstated) from deletion (either ‘del’ or ‘ddd’). This proposed “renewal” is awaiting Dean’s office approval. Once approved, the status changes from ‘rnw’ to ‘ok’.